Rapid Visitor Access Systems, Rapid Induct, Rapid Contractor Management and KeyWatcher combined to create a streamlined online system solution for the University of Queensland. Now, instead of needing to waste time sifting through each contractor’s documents when they arrive on site to ensure they actually have permission to be there, the KeyWatcher system does all the checking! It communicates with Rapid Induct, Rapid Contractor Management, and Rapid Visitor Access to ensure that only fully qualified and compliant contractors come on site.
“The process for contractors going on site is now automated; we don’t have to have somebody sitting at a desk to give them a key. Through the KeyWatcher, we control the keys for maintenance contractors. If they don’t have access to that area they don’t get in – end of story! It gives us peace of mind.”
When a contractor arrives on site, they use the visitor access system to sign in. This checks their online status (that correct documentation has been supplied, etc.) and compliance, then connects with the KeyWatcher unit to determine if there is a key / job there for the contractor to do. If the contractor is fully compliant and able to go on site, then the Rapid Access terminal sends an 8-digit code to the contractor’s phone, which can then be entered into the KeyWatcher unit to gain access to the key for the site. The visitor management system is made even more secure by the fact that the code is only valid for a short time before it expires and becomes void. This further enhances site security and gives peace of mind to management!