If your business is using a visitor management system, then you’re already well on your way to meeting the necessary health and safety legislation and requirements.
But if your system is not mobile, then you are missing out on many benefits.
What are visitor management systems?
A visitor management system is a software solution that allows businesses, to track the usage of their facilities by specific visitors. It’s one of the most efficient ways for organisations to implement their visitor management policies, reduce the risk of unauthorised access and comply with WHS regulations governing their industry.
One key element of visitor management systems, moving forward, will be managing COVID safety and business continuity planning.
Benefits of a mobile visitor management system
Many managers and compliance officers are already finding that mobile is the way to go for all visitor access systems.
It makes sense as the world is increasingly mobile dependant. We all use our mobiles for more than just phone calls and texts. People are getting used to using their phones to check into venues, log into bank accounts, order food or transport, and access the news.
And now with mobile visitor management systems, you have a convenient tool to manage infection controls at your workplace.
Recommended Reading: Workplace safety in a post-COVID world
6 reasons to choose a mobile visitor management system
1. Quick and simple installation
Mobile visitor systems are really easy to deploy, and Rapid GO offers quick and simple installation. You simply create an account and download the app. This means managers can easily implement the system, especially across multiple sites.
If you needed your sign-in system set up yesterday, then you are going to love Rapid GO.
2. No hardware costs
Because you will be using your own devices, there’s no additional hardware required, so you can save on costs while still enjoying the benefits of the best technology.
3. Contactless sign-in solution
With COVID still playing a huge part in our lives, contactless check-in is more important now than ever.
Mobile visitor management systems allow you to simply scan the QR code on arrival using your device. With Rapid GO known employees can automatically check in using geofencing technology. This can also speed up check-in and reduce waiting or queues.
With mobile sign-in, you can also screen visitors on arrival with COVID health declaration or custom sign-in questions specific to your site. And, you’ll be able to seamlessly integrate with Government contract tracing apps* so visitors only need to check-in via the one system.*
*Only available in Australia, excluding QLD
4. Create a great first impression
When you can welcome visitors, contractors, and employees to your site quickly and efficiently, this creates a great first impression for all visitors.
You can also assign visitors with a host which is great for unmanned receptions and allows your employees to focus on welcoming the visitor with all the formalities and compliance checks taken care of.
Replacing paper-based systems with a mobile visitor management system, eliminates long hours of administration allowing time to focus on more important tasks.
5. Know who is on-site in real-time
Rapid GO allows you to track visitors in real-time. You’ll have access to detailed reports which show;
- Who is on your site at all times
- How much time visitors have spent on your site
- Contract tracing data
- Manage emergency evacuations
Being able to instantly retrieve all this data is helpful for managing site capacity restrictions and for managing social distancing in your workplace.
6. Manage contractor compliance
When you have contractors on your site, you need a system to support your contractor compliance lifecycle. You can integrate the Rapid Access app with Rapid Induct and Rapid Contractor Management to seamlessly build additional contractor screening controls into each entry point.
You can also refuse entry to any contractor that does not have evidence of Company insurances, induction training, licences such as heavy vehicles and forklifts, trade qualifications, vaccination certificates, such as influenza, COVID-19, and certificates such as white card, first aid and CPR.
Is your business visitor ready?
A mobile visitor management system gives you an essential tool to manage infection controls at your workplace.
Rapid GO is quick and easy to set up. It has an intuitive dashboard, that is easy to use on any device, as well as live access to Rapid’s support team and training tools.
Like to learn more about mobile visitor access systems? Speak to our experts and request a free demonstration.